Athletics News - UNLV
Official & Unofficial Visits
 

October 17, 2003

This information should help high school staff and parents and prospective student-athletes in their understanding of official and unofficial visits:

Unofficial Visits.

Per NCAA bylaw 13.8.1, Number Permitted, a prospect may visit a member institution's campus at his or her own expense an unlimited number of times. A prospect may make unofficial visits before his or her senior year in high school. Please be advised that it is the UNLV Athletic Department's policy that all coaches complete the forms for all unofficial visits. Failure to complete this form in its entirety and the failure to submit this form in a timely manner may result in restricted future visits of this nature.

Entertainment

Per NCAA bylaw 13.8.2.1, UNLV may not pay any expenses or provide any entertainment except a maximum of three complimentary general admissions, issued only through our pass gate, to a campus athletics event in which any UNLV team practices or competes. The limitations on providing entertainment to a prospect shall not extend to a visit to the institution's campus for a purpose having nothing whatsoever to do with the prospect's athletics recruitment by the institution (e.g., girls scouts, Silver state, band trip, fraternity weekend, athletics team's attendance at a sporting event with the high-school coach

Transportation & Lodging

Per NCAA bylaw 13.6.3, you may provide the prospect with transportation only to view off-campus practice and competition sites in the prospect's sport and other institutional facilities within a 30-mile radius of the institution's campus. You may not provide transportation to a UNLV contest during and unofficial visit. Also, NCAA legislation does permit prospects on an unofficial visit to stay in an enrolled student-athlete's dormitory room only if the prospect pays the regular institution rate for such lodging. Furthermore, please review NCAA bylaw 13.8.2.1.1 for provisions regulating meals.

SUMMARY OF NCAA RULES AND REGULATIONS GOVERNING OFFICIAL VISITS

The UNLV Compliance Office utilizes the "Yellow Folder" system to monitor and record all official visits. All Yellow Folders are distributed to each coaching staff August 1st of each year. Contained in these folders are forms for the following: Host Money Request, Travel Authorization, Expenses and a PSA Questionnaire, to complete and comply, each staff must also include a copy of an unofficial transcripts, proof of test scores, a 48-hour itinerary and a copy of the Written Notification letter.

The following summary of important NCAA rules and regulations, governing visits to our campus, is provided for additional guidance for these visits.

BYLAW 13.7 OFFICIAL (PAID) VISIT

A prospect may receive one expense-paid visit to a member institution's campus for a maximum of 48 hours. In Divisions I and II, a prospect may not accept more than a total of five (5) expense-paid visits.

BYLAW 13.6.2 & TRANSPORTATION on Official Paid Visit

The route to the institution must be directly from the prospect's home (or high school, prep school or junior college in which the prospect is enrolled).

The institution may reimburse a prospect for actual and necessary transportation expenses at established mileage rate incurred in traveling to the campus in an automobile owned by the prospect or prospect's family, in which case the prospect may be accompanied by members of the family or friends. It is only when this mode of transportation is used that the prospect's parents (or legal guardian) or friends may accompany the prospect.

If commercial air transportation is used, the fare may not exceed coach (or comparable) class. Air transportation can be provided for the prospect only.

When a plane owned by the institution is used for transportation, the prospect cannot be accompanied by parents, guardian, spouse, or friend. Bylaw 13.6.2.3.3 does allow use of aircraft other than a commercial airplane provided the institution is prepared to demonstrate satisfactorily that payment (based on established charter rates) has been made.

BYLAW 13.7.4 , ACCOMMODATIONS & 13.7.5, ENTERTAINMENT

During the one paid visit, the institution may house and entertain the prospect and the prospect's parents (or legal guardian or spouse) in the community in which the institution is located, but these must be at a scale comparable to normal student life. Off-campus entertainment must take place only in the area within a 30-mile radius of the institution's main campus, further, entertainment must be at a scale comparable to that of normal student life and may not be excessive in nature. (NOTE: There are certain limitations and restrictions on the entertainment of prospects and others for whom entertainment is permitted. These should be explained in detail and must be carefully adhered to).

The following arrangements or activities are NOT PERMISSIBLE in connection with the expense-paid visit to the campus:

Alumni or friends of the institution may not pay or arrange for the payment of transportation cost or transport a prospective student-athlete to visit an institution's campus or elsewhere.

Staff members, alumni or friends of the institution may not pay or arrange for the payment of transportation cost incurred by relatives or friends of the prospect to visit an institution's campus or elsewhere.

Staff members, alumni or friends of the institution may not transport the relatives or friends of the prospect to visit the campus or elsewhere in their own automobile, aircraft, or other vehicle.

Staff members, alumni or friends of the institution may not entertain a prospect's friend at any site.

NO gifts of any material benefit may be given to a prospect, nor can a car be made available for the prospect's use during the campus visit.

The institution is not permitted to pay for long distance telephone calls made by the prospect while on campus and/or from the hotel for the official visit.

When other friends or members of the prospect's family accompany the prospect on an official paid visit, the institution cannot provide housing, meals, or entertainment for individuals other than the prospect and the prospect's parents (legal guardian) or spouse.

Official Visits

Checklist

October 17, 2003

Official Visits - On Campus

Prospect
Meal: Yes
Travel: Yes (within a 30-mile radius)
Lodging: Yes
Entertainment: Yes (within a 30-mile radius)

Parents
Meal: Yes
Travel: Yes (within a 30-mile radius)
Lodging: Yes
Entertainment: Yes (within a 30-mile radius)

Other Family
Meal: No
Travel: No (unless accompanying prospect in car)
Lodging: No (can stay with prospect at single room rate)
Entertainment: No (other family can attend meal at home of staff member)

Spouse
Meal: Yes
Travel: Yes (within a 30-mile radius)
Lodging: Yes
Entertainment: Yes (within a 30-mile radius)

Official Visit - From Home to Campus or Campus to Home

Prospect
Meal: Yes
Travel: Yes
Lodging: Yes
Entertainment: No

Parents
Meal: No
Travel: No (Unless accompany prospect in car)
Lodging: No (Can stay with prospect at single room rate)
Entertainment: No

Other Family
Meal: No
Travel: No (Unless accompany prospect in car)
Lodging: No (Can stay with prospect at single room rate)
Entertainment: No

Spouse
Meal: No
Travel: No (Unless accompany prospect in car)
Lodging: No (Can stay with prospect at single room rate)
Entertainment: No

 
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