For Athletics Staff
October 17, 2003
Most new athletic department employees are responsible for submitting and monitoring various compliance related information. The following is a brief review of what you will be responsible for.
New Head & Assistant Coaches
1. Recruiting: As a new or continuing head or assistant coach, you will be responsible for submitting and monitoring all activities related to recruiting. This includes, but is not limited to: any telephone calls made to prospective student-athletes, their friends or relatives, off-campus contacts or evaluations, athletic related activities and official or unofficial visits [see Appendix].
Please be reminded that you may not initiate any on or off campus contact or telephone contact with any prospective student-athletes or their friends or relatives until you have passed the current Coaches Certification Exam. If you have taken this exam at a previous institution, please inform the Associate Athletics Director for Compliance. If you have not, please contact Dr. Myrlene LaMancusa (Faculty Athletics Representative) to arrange a date to take the exam, she may be reached at (702) 895 - 3718.
2. Athletic Related Income: Per Proposal 2000-121, effective August 1, 2001, coaches are no longer required to receive annually prior written approval from the chief executive officer for all athletic related income and benefits from sources outside UNLV, but coaches MUST provide a detailed annual report of all such income in writing to the CEO. These sources of income include but are not limited to: income from annuities, sports camps, housing benefits, country club memberships, complimentary ticket sales, television and radio programs and various endorsements [see Appendix].
3. Initial & Continuing Eligibility: For inquiries with regards to initial and continuing eligibility of prospective and continuing student-athletes, please contact the Director of NCAA Academic Services at (702) 895 - 0200, the Eligibility Coordinator of Academic Services at (702) 895 - 3832 or your athletic academic advisor.
4. Athletic Related Financial Aid: For inquiries with regards to equivalencies, athletic or institutional related financial aid for prospective and continuing student-athletes, please contact the Director of NCAA Academic Services at (702) 895 - 0200 or the Eligibility Coordinator of Academic Services at (702) 895 - 3832.
1. Recruiting: It is not permissible for you to engage in any off campus recruiting activities. You may make telephone calls to prospects provided you pass the Coaches Certification Exam.
2. Tenure: You may not serve as a GA for a period of more than two years unless you successfully complete 24 semester credits during the initial two-year period.
3. Compensation: You may not receive compensation or remuneration in excess of a full grant-in-aid for a full time student [this will be based on your residency status and the receipt of two complimentary tickets to UNLV home football and basketball games].
4. Expenses: You may receive only those expenses incurred on road trips that are received by individual team members,
Undergraduate Assistant Coaches
1. Eligibility: In order to serve as an undergraduate coach, you must have exhausted all of your eligibility in the sport or have become injured to the point you are unable to compete ever again.
2. Prior Participation: To serve in this capacity, you must have participated in athletics at UNLV.
3. Enrollment: You must be enrolled as a full time student, unless you are in your final semester.
4. Compensation: You may not receive any compensation or remuneration from UNLV other than the financial aid that would be received as a student-athlete.
5. Recruiting: You may not engage in the off campus scouting of opponents or contacts and evaluations of prospective student-athletes.
1. Sports Specific: There are no volunteer coaches allowed in the sport of basketball or football.
2. Recruiting: You may not engage in telephone calls to prospects, the off campus scouting of opponents or contacts and evaluations of prospective student-athletes.
3. Compensation: You may receive compensation from outside the athletics department for performing other duties for another department or office at UNLV. You must notify the Assistant Athletics Director for Compliance if you choose to do so. You may not receive compensation or remuneration from the athletic department or any other organization funded in whole or in part by the athletics department or that is involved primarily in the promotion of the institution's athletics programs [e.g., booster groups, athletics foundations]. You may receive transportation to and from, and room and board, at away games.
Strength & Conditioning Coaches
1. Recruiting: You may not engage in the off campus scouting of opponents or contacts and evaluations of prospective student-athletes.
2. Voluntary Conditioning: It is not permissible for an institution's coach to mandate a student-athlete's involvement in such activities or in any particular activity that a student-athlete engages in as part of his or her voluntary conditioning program.
3. Summer Activities: Any supervision, monitoring or assistance provided by a strength and conditioning coach must be for safety purposes only. Currently, it is not permissible for the strength and conditioning coach to conduct actual workouts. [Database interpretation 9/13/99 Column 19 #2] Please note that neither the current legislation nor any revisions permits the strength and conditioning coach to conduct weight-training and conditioning activities during the summer.
4. Prospective student-athletes participating in voluntary conditioning activities subsequent to signing a National Letter of Intent (NLI): The provisions of NCAA Bylaw 184.108.40.206 (recreational activities) restricting a prospective student-athlete from participating in physical workouts or other recreational activities while visiting a member institution's campus would not prohibit a prospective student-athlete who has signed a NLI from participating in voluntary weight lifting or conditioning activities (e.g., conditioning on the track) on the institution's campus in the presence of the institution's strength and conditioning coach, provided such activities are not prearranged, and the strength and conditioning coach is performing normal duties and responsibilities in the supervision of the weight room or facility in use (e.g., track) and does not work directly with the prospective student-athlete. [Reference: 220.127.116.11 (recreational activities), and 04/02/87 Interpretations Committee minute, Item No. 7-(b)]
5. Travel Expenses: You may receive transportation to and from, and room and board, at away games.
6. Employment at Private Camps: A Division I institution's strength and conditioning coach whose responsibilities involve working with the football and basketball teams may not be employed (either on a salaried or volunteer basis) at a privately owned camp.
7. Strength and Conditioning Clinics: A UNLV strength coach who wishes to conduct developmental clinics for prospective student-athletes in weight-lifting techniques under the auspices of the National Strength and Conditioning Association is permitted to do so inasmuch as the intent of the clinic is to develop fundamental skills (e.g., proper lifting techniques). Please note that the clinic may not be designed to test or measure certain athletics skills or strengths. [(developmental clinics) and 07/28/82 Ad. Comm., Item (p)].
8. Telephone Calls to Prospects: Telephone calls to a prospect or the prospects parents or legal guardians shall only be made by countable coaches. For inquiries regarding exceptions to this rule, please contact the office of Compliance.
Athletic Department Office Managers & Support Staff
1. What is an "Extra Benefit?" Per bylaw 16.02.3, an extra benefit is any special arrangement by an institutional employee or a representative of the institution's athletics interests to provide a student-athlete or the student-athlete's relative or friend a benefit not expressly authorized by NCAA legislation. Receipt of a benefit by student-athletes or their relatives or friends is not a violation if it is demonstrated that the same benefit is generally available to the institution's students or their relatives or friends on a basis unrelated to athletics ability. Therefore, you may not provide any student-athletes any of the following:
a). free use of a copier or fax machine
2. Occasional Car Transportation: Staff members may provide reasonable local transportation to student-athletes on an occasional basis within a 30-mile radius.
3. Academic Tutoring: Although NCAA legislation does not preclude institutional staff members from tutoring student-athletes, the Office of NCAA Academic Services prohibits all such tutoring arrangements unless arrangements have been cleared per UNLV institutional policy [see Student-Athlete Tutoring Policy].
4. Family Educational Right to Privacy Act (Buckley Amendment): You are prohibited from disclosing the following: a student's name, address, telephone number, date and place of birth, major, participation in officially recognized activities, dates of attendance, degrees and awards received, and most recent previous educational agency or institution attended by the student. Any institutional staff member shall never directly or indirectly release this information without a student's specific written authorization.
5. Telephone Calls to Prospects: Telephone calls to a prospect or the prospects parents or legal guardians shall only be made by coaches. For inquiries regarding exceptions to this rule, please contact the office of Compliance.
6. Recruiting: You may not engage in the off campus scouting of opponents or contacts and evaluations of prospective student-athletes.
7. What is a Prospective Student-Athlete? Answer: Per bylaw 13.02.11 - A prospective student-athlete is any student who has started classes for the ninth grade. You may not provide a prospective student-athlete any item or service identified as an "extra-benefit"!